AFD#1 Prudential Committee Meeting Draft Minutes 12.10.25

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AFD #1 – Prudential Committee Meeting

Wednesday, 12/10/25 at 6:00 pm

Location: Guilford Town Office

DRAFT Minutes

MEMBERS PRESENT: Al Franklin, Will Wohnus

MEMBERS PRESENT VIA ZOOM: Jocelyn Fritts, Patrice Pennington

STAFF PRESENT: Elly Majonen

Meeting called to order at 6:10 by Elly Majonen. 

  1. Review and approval of minutes.  MOTION: Al moved to approve the minutes from the 11/12/25 meeting. Jocelyn seconded. Vote was by roll call. All were in favor. No objections, no abstentions. Motion passed.
  2. Finances
    a. No warrants.
    b. Budget Status Report. Balance in checking is $344,626.83, which includes the reserve fund.
    c. Nov Reconciliation shows an outstanding check for $2,855.00 to the Town of Guilford. It will show as deposited in December.
    d. Reserve fund balance is $98,906.16.
    e. Expenses up 72% due to high bill from Town of Brattleboro.

MOTION: Patrice and Allie will sign letter to M & T Bank to add Al in addition to Will as signer on bank account.  Will and Al will go to the bank and handle this. Jocelyn moved to accept this. Will seconded it. Vote was by  roll call. All were in favor. No objections, no abstentions. Motion passed.

3. Old business:

  1. Al Franklin – updates 
    i. Bob Fisher gave a recommendation for the law firm Phillips, Dunn, Shriver and Carrol.  Al spoke with Michael McGillion there who has expertise in town contracts.  His fee is $300 an hour but for municipal work would charge $200 an hour. Jocelyn suggested we meet to discuss contract together before Al and Allie meet with Michael.

    ii. Al will speak to Dan, DPW and AOT about an extension of the deadline from Sept 2026. Al suggested that before we negotiate a contract with Brattleboro we set base rates for a five year period as does TOB. Contract details will be discussed at the next meeting and any preliminary questions Al can ask the attorney before an official meeting with him.

    iii. CWD has not been contacted yet about reimbursement to TOG for their high usage. Possibility of TOB handling CWD in the new contract, or renegotiating contract for their increasing usage.

MOTION: Will moved to allow Al to continue to interact with Dan, DPW and AOT and report back to us.  Jocelyn seconded it.  Vote was by roll call. All were in favor. No objections, no abstentions. Motion passed.

MOTION: Jocelyn moved that we work with Michael McGillion on a new contract.  Will seconded it. Vote was by roll call. All were in favor. No objections, no abstentions. Motion passed.

b. Municipay update. Elly gathering information to send to them. Allie can be a signer and monitor the account but cannot do any transactions. It will be a separate account with an amount to cover fees and will act as a buffer between the online service and the main account.

c. Webpage. Jocelyn purchased a domain name. algiersfiredistrict1.org  The cost is $29 for two years. She also purchased a hosting account with WordPress for $51.36 for the year.  Invoice for domain name given to Erika.

d. New allocation – D & E / Anson Baldwin Tree Care – no new updates.

4. Agenda items for next meeting: Contract

5. Adjourn. Will moved to adjourn the meeting.  Al seconded.  All approved. The meeting adjourned at 7:12 pm.

Next Meeting – Wed, Jan 14, 6pm, Guilford Town Office

Meeting Video: https://youtu.be/urlyQyMFncU

Respectfully submitted,

Patrice Pennington

AFD#1 Financial Services, Clerk

Posted 12/15/25