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Selectboard Minutes, 11.28.2022

GUILFORD SELECTBOARD MEETING
Monday, 28 November 2022, 6:30 pm, 236 School Road, Guilford, VT 

MINUTES

SELECTBOARD MEMBERS PRESENT: Zon Eastes, Chair, Michael Becker, Rusty Marine (via Zoom), Verandah Porche, Richard Wizansky

OFFICIALS/ STAFF PRESENT:  Sheila Morse (Asst. Town Administrator)

PRESENT in person: Austin Rice (BCTV), Steve Lembke, Chuck Collins, Mary Wallace-Collins, Tammy Sargent, Rick Zamore

PRESENT via Zoom: Tosha Tillman, Jim Haines, Don McLean, Barry Aleshnik, Victoria Hone (attorney at Facey Goss & McPhee), Anna Klein, Lesley Malouin, Jeff Woodward, Sheila Adams, Christina Belogour, Julie Beet, Cynthia Clark, Jason Herron

  1. Call to Order at 6:30 p.m. Estimated Time
  1. Welcoming of Public – Community Comment Period (10 minutes)
    1. Anna Klein of Neighborhood Roots. This is a relatively new Guilford non-profit organization working to strengthen the local food economy and alleviate some food security issues. The group exchanges seeds, conducts workshops that strengthen the ability to grow food locally,  and has set up two tiny free food pantries located at the Playscape and the Guilford Center Road/Weatherhead Hollow Rd. intersection. Community has come together to donate to those who need to access it. Their largest project is the Guilford Food Hub which moved into the BBCC. The goal is to support a venue for local farmers (and FoodConnects) to sell their produce to consumers who sign up for a group order. All food is sold at or below cost and EBIT purchases are possible. There is also a pay-what-you-want food shelf stocked from 3 – 6 on the days they are open. Go to www.NeighborhoodRoots.org to get on a waiting list to participate in the buying club. Anna noted that this is a volunteer-run community organization and would love more participation.
  1. Changes to Agenda Order (2 minutes) NONE
  1. Approval of Minutes (2 minutes)
    1. ACTION:  Verandah moved to approve the minutes of the meeting of 11.14.22 as written. Richard seconded. All were in favor. None were opposed. No one abstained. Motion carried.
  1. Updates & Reports
    1. Highway (5 minutes)
      1. As Dan was unable to attend, Sheila reported that the crew is continuing to clean out culverts. They will attend a special flagging training this week.
    2. Recreation Commission
      1. Mary Collins expressed thanks to their co-commissioners and Verandah, the Selectboard Liaison, for their work. Recreation holds seasonal events including a Nordic ski program with rentals available at the library, Winterfest, a Wake Up the Earth parade with egg hunt, Bike Night, a Halloween party at BBCC (which they would like it to be even bigger next year), Trunk or Treat at the Fairgrounds, etc. Want to encourage more community participation, especially by joining the events committee. It was noted that the Rec Commission brings home- schooling families together with GSC families. The Recreation Commission has a FB page: Guilford Recreation with lots of photos. Follow them!
  1. Old Business
    1. Single Source Guard Rail/Road Stabilization bid (5 minutes)
      1. Richard moved and Zon seconded to authorize Dan to rent equipment for about 10 hours with which to retrieve rip rap from Broad Brook to repair guardrails on Guilford Center Road at a cost not to exceed $1,900. All were in favor. None were opposed. No one abstained. Motion carried.
    2. Stony Hill Road (2 minutes)
      1. Zon reported that the SB contacted the Town’s attorney regarding the request to rescind their original decision. Per the attorney, the SB has no standing to rescind the decision as this is an issue between two landowners. The hope is that the abutters can come to an amicable resolution.
    3. Lawsuit resolution: Herron vs Guilford (3 minutes): Zon reported that the lawsuit by Jason Herron: the decision by the Superior Court was found in favor of the Town of Guilford. There is no further action to be taken on the part of the Selectboard. Herron strenuously objected to not being permitted to voice his opinion. Zon advised that as there is no action to be taken, and therefore no discussion to be had.
  1. New Business
    1. VT Dept. of Health – Guilford – BBCC point of distribution contract (8 minutes)
      1. ACTION:  The Selectboard expressed its unanimous approval and gratitude to the BBCC for taking on this role.
    2. contract with Codewryter for website redesign (5 minutes)
      1. ACTION:  Zon moved and Richard seconded to approve Codewryter as a sole-source vendor for the redesign of the Town’s website, based on their experience over the past several months in updating and analyzing the website. All were in favor. None were opposed. No one abstained. Motion carried. 
      2. ACTION:  Richard moved and Michael seconded to approve the proposed contract with Marjorie Ray of Codewryter to revamp the Town’s website at a cost not to exceed $3,600.00. All were in favor. None were opposed. No one abstained. Motion carried. The cost will be allocated to 003-3000-63.04 Technical Support.
    3. Authorization of Fund Transfer Journal entries (10 minutes)
      1. ACTION: Richard moved and Michael seconded to approve the following transfers of funds
        1. 009-Highway Surplus to Highway Reserve Fund: $191,044.82. This increased the balance in the Highway Reserve Fund to $1,133,193.
        2. 003 – Municipal Fund to General Reserve Fund: $45,528.77. This increased the balance in the General Reserve Fund to $267,494.00
        3. 604-Emergency Response Fund from General Reserve Fund: $5,700 to bring this inactive fund to $-0-.
        4. 007-Bike and Pedestrian Study Fund from General Reserve Fund: $7,432.02 to cover Town match to grant award.
      2. All were in favor. None were opposed. No one abstained. Motion carried.
  1. Finance  (5 minutes)
  2. Warrants  ACTION: Verandah moved and Zon seconded to pay the following warrants. All were in favor. None were opposed. No one abstained. Motion carried.
Payroll – WE 11/20/22$6,355.75
Payroll – WE 11/27/22$6,693.25
Expense Warrant #2210$42,964.66
Expense Warrant #FW10$21.50
TOTAL$56,035.16
  1. Other Business – NONE
  2. Communications (2 minutes)
    1. Rescue, Inc. Report and Invitation
    2. Request for permission to gain access to the tree from the front yard of the museum from Laura Lawson-Tucker:
      1. ACTION: Richard moved and Michael seconded to grant permission to the property owners to allow the tree work to be conducted from the Old Town Hall (Museum)  property, as long as the property is left in the state at which they found it. All were in favor. None were opposed. No one abstained. Motion carried.
  1. Executive Session to discuss personnel issues per 1 V.S.A. § 313 (a)(3) to discuss the appointment or employment or evaluation of a public officer or employee
    1. ACTION:  Zon moved to enter executive session to discuss personnel issues per 1 V.S.A. § 313 (a)(3) to discuss the appointment or employment or evaluation of a public officer or employee and to invite Sheila Morse to participate. Richard seconded. All were in favor. None were opposed. No one abstained. Motion carried.
    2. Zon moved to exit Executive Session at 8:10 pm. Richard seconded. All were in favor. None were opposed. No one abstained. Motion carried.
    3. No action taken
  2. Actions from Previous Meeting – NONE
  1. Action Taken see above
  2. Actions to be Taken
  1. Adjournment ACTION: Richard moved to adjourn and Michael seconded. All were in favor. None were opposed. No one abstained. Motion carried.
  2. The meeting was adjourned at 8:12 pm

Meeting video – https://www.brattleborotv.org/guilford-selectboard/guilford-sb-112822 

Next Selectboard Meeting: Monday, December 12, 2022 at 6:30 pm  

Zon Eastes, Chair _____________________________________

Michael Becker _____________________________________

Rusty Marine _____________________________________

Verandah Porche _____________________________________

Richard Wizansky ____________________________________

Click here to download a pdf file – Selectboard Minutes 11.28.22