AFD #1 – Prudential Committee Minutes of 11.04.26

Posted on

AFD #1 – Prudential Committee Meeting

Wednesday 11/4/26 at 6:30 pm

Location: Guilford Town Office

DRAFT Minutes

MEMBERS PRESENT:  Patrice Pennington, Will Wohnus, Allie Lambert, Al Franklin

STAFF PRESENT: Elly Majonen

Meeting called to order at 6:32 pm by Allie Lambert.

  1. Review and approval of minutes.  MOTION: Al moved to approve the minutes from the 10/7/26 meeting. Will seconded. The vote was by voice.  All were in favor, no objections, no abstentions. Motion passed.
  2. Finances –

Three warrants. TOB for $12,834.38. Q1 Financial Services to TOG for $21.25. USDA Loan Payment for $3616.  MOTION:  Allie moved to approve the warrants. Al seconded. The vote was by voice.  All were in favor, no objections, no abstentions. Motion passed.

Allie will email Leslie, the TOB treasurer, for a breakdown of their bill.

Budget Status Report – Agreement to transfer $15,000 yearly into maintenance reserve. MOTION: Allie proposed reducing the Brattleboro Sewer Fee from $120,000 to $75,000 and adding $15,000 to the maintenance reserve fund. The vote was by voice.  All were in favor, no objections, no abstentions. Motion passed.

Elly will update the budget with the new numbers.

Balances Due – Letter went out with bill on October 10. $50,886.56 is outstanding. Elly will make an initial call for outstanding bills. Al will contact Michael, the attorney, about meeting with Commonwealth about making a new agreement.

Statement and Reconciliation – Municipay account is $500.  Elly was able to get the bank to remove the service charge fees. Checking account has $319,741.51.

Elly shared communication from Cheryl Franklin on removal of fees from her mother, Martha Whipple’s property.

Agenda items for next meeting – timing of transfer of money to maintenance reserve fund, removal of fees from Martha Whipple’s property, collection policy

Adjourn. Al moved to adjourn the meeting.  Will seconded.  All approved. The meeting adjourned at 7:15 pm.

Next Meeting – Wed, Dec 2, 6:30 pm at Guilford Town Office

Meeting Video:

Respectfully submitted,

Patrice Pennington

AFD#1 Financial Services, Clerk

Posted 11/10/26

Go to meeting link here: https://youtu.be/cpTZbmU1y7w