AFD#1 Prudential Committee Meeting 3.11.26

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AFD #1 – Prudential Committee Meeting

Wednesday, 3/11/26 at 6:00 pm

Location: Guilford Town Office

DRAFT Minutes

MEMBERS PRESENT: Al Franklin, Will Wohnus, Allie Lambert, Patrice Pennington

MEMBERS PRESENT VIA ZOOM: Jocelyn Fritts, Paul Beebe

TOWN STAFF PRESENT: Erika Elder

Meeting called to order at 6:04 pm by Erika Elder

  1. Review and approval of minutes.  MOTION: Allie moved to approve the minutes from the 2/11/26 meeting. Al seconded. Vote was by roll call. All were in favor, no objections, no abstentions.  Motion passed.

2. Finances –

a. No warrants. Elly expects an invoice from Jocelyn to be reimbursed for the website.

b. Budget Status Report – Balance in checking is $348,302.85. Reserve Fund Balance is $98,906.16.

c. Balances due for all residences billed $23,077.04

d. Feb reconciliation details in package.

3. Old business

  1. Allie emailed Dan Tyler on 2/20 about a one year extension to the 1995 contract and received a reply on 2/23.  Dan will get back to Allie if he needs anything else.
  2. Al met with Attorney McGillion on March 4 and gave him copies of agreements, map of district and a rate sheet with the explanation we would like a 5 year plan mirroring Brattleboro’s rates. The attorney will have a draft ready late spring or early summer. At that point Allie and Al will meet with him. Determination will need to be made at how long the contract is. Allie suggested we ask Attorney McGillion what the industry norm is.  30 years? No fee for the initial meeting.  Work on the contract will be billed at $200 an hour. Al suggested a connection fee for those who have been paying bond and operating fees should be waived.


Will entered the meeting at 6:14 pm.

c. Municipay – no new updates.  New bank account still needs to be added.

d. Bank signers – Al and Will met at the bank and have been added.

e. Webpage. Water line info needs to be removed. Erika thought on the webpage by the Guilford town address and phone number we should add “Administrative and financial services for AFD#1 provided by the Town of Guilford.”

4. New business –

  1. VT Secretary of State – biennial registration due by 4/1. Jocelyn is waiting for a debit/credit card to set up email address on webpage. Patrice will then register by 4/1.
  2. Allie presented a print out on the benefits of getting a credit card vs a debit card with a $500 to $1000 limit and no fee.

Jocelyn entered the meeting via Zoom at 6:24 pm.

MOTION:  Allie moved to proceed on obtaining a credit card.  Al seconded it.  The vote was by voice.  All were in favor, no objections, no abstentions. Motion passed.

5. Any other business to come before the Board? Agenda items for next meeting.

  1. Erika would like someone to run Zoom and the recording so she and Ellie do not need to attend.  Patrice agreed to do this and she will go over it at the next meeting.
  2. Will expressed an ongoing concern with overdue accounts and recording the debt on property files so it is noticed on title searches. Erika will talk to Ellie about this.

MOTION: Paul moved to change meeting time to the first Wednesday at 6:30 pm. Will seconded it. The vote was by voice.  All were in favor, no objections, no abstentions. Motion passed.

5. Adjourn. Allie moved to adjourn the meeting  Al seconded.  All approved. The meeting adjourned at 6:42 pm.

Next Meeting – Wed, April 1, 2026, 6:30 pm at Guilford Town Office

Meeting Video: https://www.youtube.com/watch?v=YAN5-xDPO4M

Respectfully submitted,

Patrice Pennington

AFD#1 Financial Services, Clerk

Posted 3/16/26