Selectboard Draft Minutes 02.24.25

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GUILFORD SELECTBOARD MEETING

Monday, February 24, 2025, 6:30 p.m., 236 School Road, Guilford, VT

SELECTBOARD MEMBERS PRESENT: Verandah Porche, Michael Becker, Mike Szostak, Chip Carter

STAFF PRESENT: Erika Elder

PRESENT IN PERSON: Kyle Parker, Jeannette Tokaarz

PRESENT VIA ZOOM: Elliott Mitchell, Sheila Morse, Sheila Adams, Laurie  Carter, Barry Aleshnick, Andy and Elise Burrows, Kate Singer

Draft Minutes

  1. Call to Order by Verandah at 6:30 
  1. Rules of Procedure read by Chip
  1. Changes to Agenda Order
    Tabling Rules of Procedure 
  1. Public Comment, Announcements (none)
  1. Approval of Minutes
    1. Minutes of the regular meeting of 02.10.25

MOTION: Michael Becker moved and Chip seconded to approve the minutes. Vote was by voice. All were in favor. Motion passed

  1. Finance 
  2. Warrants    
Payroll – WE 02.16.25$10,438.23
Payroll – WE 02.23.25$8,297.52
Expense Warrant #2516$21,616.16
TOTAL$40,351.91

MOTION: Verandah moved to pay the warrants. Chip seconded. Vote was by voice. Motion passed

  1. Updates and Reports
    1. Town Administrator
    2. Highway Commissioner (nor present)
  1. Old Business
    1. Planning Commission Planning Grant Application  ACTION: MOTION (5 minutes)
      MOTION: Verandah moved and MB seconded Erika: will be GEARS admin. Jeannette:

Vote was by voice. All were in favor. Motion passed.

  1. Professional Audit Engagement FY25 per Guilford Procurement of Goods and Services Policy  

MOTION: Mike Szostak moved to accept the engagement, and Chip seconded.
Vote was by voice. All were in favor. Motion passed 

  1. New State Ethics Rules and Requirements DISCUSSION
    Code of Ethics Ordinance and Conflict of Interest Policy
  2. Town Meeting Prep DISCUSSION

Keep recruiting mic runners

  1. New Business
    1. Rules of Procedure, 02.10.25 Meeting DISCUSSION (tabled)
    2. Annual Selectboard Appointments and Organizational Meeting 03.10.25 DISCUSSION 
      1. Selectboard Organizational Meeting per 24 V.S.A. § 871
      2. Selectboard Annual Appointments per 24 V.S.A. § 871
      3. Newspaper of Record 
    3. Recording Advisory Body Meetings per VLCT and 1 VSA §§ 310-314 DISCUSSION (5 minutes)
      (5 minutes)Erika: VLCT has clarified guidance.  Verandah thinks it should be up to the Commissions.
    4. Highway Foreman 90-Day Review: Task Force per Guilford Personnel Policy
      MOTION: Verandah moved to appoint Mike S. and Chip for task force. Michael Becker seconded. Vote was by voice. All were in favor. Motion passed

e.   Conservation Commission Resignations and appreciation: DISCUSSION 

Two long-serving Conservation Commissioners are retiring.

  1. Other Business (none)
  1. Correspondence (2 minutes)

Erika: RD2D Bike race; Thanks for highway crew.

  1. Public Comment (none)
  2. Actions from 02.10.25 Meeting
    1. Approved Minutes of 01.27.25
    2. Approved Minutes of 01.30.25
    3. Approved Warrants
    4. Appointed Two Republicans to BCA
    5. Appointed Mike S. as Planning Liaison
  1. Action Taken
    1. Approved the minutes of 2.10.25
    2. Approved Warrants
    3. Approved Planning Grant
    4. Approved Professional Auditors Engagement
    5. Created Highway Foreman Evaluation Task Force
  1. Actions to be Taken
    1. Find out more about ethics

Verandah reads poem for Michael Becker

  1. Adjournment

MOTION: Chip moved and Mike S seconded. Vote was by voice. All were in favor. Motion passed.. Meeting adjourned at 7:35

Meeting video: https://www.brattleborotv.org/guilford-selectboard/guilford-selectboard-mtg-2-24-25/

Next Meeting 03.10.25