Selectboard Draft Minutes 06.08.26

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GUILFORD SELECTBOARD MEETING

Monday, June 08, 6:30 pm, 236 School Road, Guilford, VT

SELECTBOARD MEMBERS PRESENT:  Sheila Morse, Mike Szostak, Kim Frost, Chip Carter

STAFF PRESENT:  Jim Freeman, Erika Elder

PRESENT VIA ZOOM: Don McLean

Draft Minutes

  1. Call to Order by Sheila at 6:30pm
  1. Rules of Procedure read by Chip
  1. Welcoming of Public; Community Comment Period
    Sheila: We have a spreadsheet for Selectboard Pending Business NOTE: SEE APPENDIX A
  1. Changes to Agenda Order (none)
  1. Updates & Reports
    1. Highway
      Jim: Annually we wash every bridge and apron. Just finished that. Hale Road had a spring coming up in the middle that has been addressed. Guilford had several

trees down Saturday night. Tree at Evans Farm will come down in the next couple weeks. Generator – Crew repaired it with new parts. Dan Ingold will assist with purchase of new generator. Started mowing today. Requests drivers use caution around the mower. Sheila suggests adding notice to the website and  using the electronic sign for warning. 

b. Town Administrator

Erika: New Highway Map received from VTrans. Bonnie was in the office last week for FY26 Audit getting docs & reports & tests on a selection of transactions. E. coli tests on local swimming areas by Deerfield River Watershed Association & CT River Conservancy posted on bulletin board more or less weekly all summer. Listers lodged their abstract of the Grand List. Letters of any change went out. Grievances require a written letter and appointment prior to June 22. Grievance hearings will be June 22 at 5:00.

  1. Old Business
    1. Selectboard Liaisons to Commissions DISCUSSION 

Sheila: The Selectboard appoints liaisons at its annual organizational meeting.

  1. Finance  ACTION: MOTION 
    1. Budget Status
      1. FYE Considerations DISCUSSION 

Highway revenue is higher than anticipated. The FY26 audit will be complete in August and we can forecast any shortfall based on that. Last August we discovered a three-year error resulting in revenue shortfalls in FY 24, 25 & 26. (See addendum) We are trying to avoid a revenue shortfall. 010 was healthy enough to be used for two truck purchases. GRCB was created in 2013 with a dollar amount stipulated by voters. Therefore that is a fund the SB doesn’t have authority to reallocate those funds.
In August we can choose to make transfers based on actual numbers. We do not have to go into debt, raise taxes, lower services.

  1. Warrants (5  minutes)    
Payroll – WE 05.31.26$7,435.49
Payroll – WE 06.07.26$6,946.87
Expense Warrant #2623$21,139.50
Expense Warrant #2623A$1,794.00
TOTAL$37,315.86

MOTION: MOTION: Sheila moved to authorize the warrants and Mike seconded
The vote was by voice. All were in favor, no objections, no abstentions. Motion passed.

  1. Approval of Minutes ACTION: MOTION (2 minutes)
    1. Minutes of the regular meeting of  05.27.26
      MOTION: Sheila moved to approve the minutes and Chip seconded.  The vote was by voice. All were in favor, no objections, no abstentions. Motion passed.
  1. Actions from Previous Meeting
    1. Agreed to add topic of Selectboard attorney correspondence to a future agenda 
    2. Approved One-Ton Truck purchase
    3. Tabled Correspondence Policy until August
    4. Approved $800 for signs at Guilford Center Road and RT5
    5. Tabled Green River Covered Bridge decoration
    6. Approved Warrants
    7. Approved 5.11.26 minutes
  1. Action Taken
    1. Approved warrants
    2. Approved minutes
  1. Actions to be Taken
  1. Adjournment

MOTION: Chip moved to adjourn and Sheila seconded. The vote was by voice. All were in favor, no objections, no abstentions. Motion passed. Meeting adjourned at 7:08 pm.


Next Meeting 06.22.26

Meeting Recording: https://www.brattleborotv.org/guilford-selectboard/guilford-selectboard-mtg-6-8-26/