Selectboard Minutes, 01.23.2023

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GUILFORD SELECTBOARD MEETING
Monday, 23 January 2023, 6:30 p.m., 236 School Road, Guilford, VT 05301

MINUTES

Due to bad weather and dangerous driving conditions, the meeting was held entirely by Zoom.

SELECTBOARD MEMBERS PRESENT VIA ZOOM: Zon Eastes, Chair, Michael Becker, Rusty Marine, Verandah Porche, Richard Wizansky 

OFFICIALS/ STAFF PRESENT via ZOOM:  Sheila Morse (Interim Town Administrator)

PRESENT via Zoom: Austin Rice (BCTV), Steve Lembke, Ali West and Wayne Warwick (Guilford Country Store), Connie Burton, Don McLean, Marty Ramsburg, Kyle Parker

  1. Call to Order 6:38 p.m.
  1. Welcoming of Public – Community Comment Period (10 minutes) – TABLED
  1. Changes to Agenda Order
    1. add to VIII c – approval of FY2023 contract with BCTV
    2. add to new business – approval for WRC to provide supportive work for Grants in Aid program
  1. Approval of the Minutes of the regular meeting of 01.09.23
    1.  ACTION: Michael moved to approve the minutes of the regular meeting of 01.09.23 as written.  Richard seconded. The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried.
  1. Updates & Reports
    1. Highway
      1.  ACTION: Zon moved to authorize signing a contract with WRC for up to $1,500 to assist the Highway Department in fulfilling obligations required by the Municipal Roads General Permit (MRGP) work to be completed no later than 12/31/23.  Michael seconded. The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried.
  1. Old Business
    1. GVFD – Town of Guilford MoU for Capital Sinking Fund
      1. ACTION:  Verandah moved and Richard seconded to approve the MoU as written and accepted by the GVFD. The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried.
    2. GVFD – ARPA funds
      1. ACTION: Verandah moved and Richard seconded to award the GVFD $121,305.90 from ARPA funds for the purchase of digital radio equipment for their trucks, upon receiving confirmation that (a) the actual cost is as described in the original grant proposal dated January 2022,  and (b) no alternate sources of funding are available. The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried.
  1. New Business  
    1. Appointment of Republicans to BCA
      1. ACTION:  Zon moved and Richard seconded to appoint Connie Burton and A. Lyle Howe to the Board of Civil Authority, effective Feb 1, 2023. The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried.
      2. ACTION: Richard moved and Rusty seconded that the newly appointed BCA members serve for a term of two years, until 2/1/2025. The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried.
  1. FY23 Payment for Health Officer
    1. ACTION: Verandah moved and Richard seconded to award Richard Davis, Town Health Officer, a stipend of $500 for this Fiscal Year’s service to the Town.  The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried.
    2. Verandah thanked Richard for his long service to the Town and acknowledged that his duties have become more onerous, not less, in recent years.
  1. Contract with BCTV to film pre-Town Meeting and retroactive contract for FY2023 services
    1. ACTION: Zon moved and Richard seconded to authorize the contract for live-streaming pre-Town Meeting on February 23, 2023. The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried.
    2. ACTION: Zon moved and Michael seconded to retroactively approve the contract with BCTV for services in FY2023. The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried.
  1. Liquor License Application –  Warwick and West, LLC dba Guilford Country Store (5 minutes)
    1. ACTION:  Richard moved and Rusty seconded the Warwick and West LLC application for a liquor license for the Guilford Country Store. The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried. This is for a second class (purchase and carry) license; Ali and Wayne hope to be in a position to apply for a first class license in the future, so that patrons can dine with a beverage at the store.
  1. Approve 003 – General and 009 – Highway FY2024 budgets for presentation to voters at Town Meeting 2023
    1. ACTION:  Richard moved and Verandah seconded to approve recommended changes to the budget line items to reflect current operations as read.  The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried.
  1. ACTION: Michael moved and Richard seconded to approve presentation of the 003 general and 009 highway FY2024 budgets as reviewed by the Selectboard and Finance Advisory Committee members for presentation to voters for consideration at the 2023 Town Meeting. The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried.
  1. Approve Public Notice for Town Meeting 2023 (Warrant with articles) (10 minutes)
    1. ACTION: Verandah moved and Michael seconded to approve the Warrant for the 2023 Town Meeting as written. The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried.
  1. Revised Rules of Procedure; for SB meetings and all commission and committee meetings being held in the public
    1. ACTION: Richard moved and Veranday seconded to approve and adopt the Guilford Meeting Rules of Procedure as written. The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried.
    2. ACTION: The Interim Town Administrator is to brief all official Town committee, board, and commission chairs on the new meeting protocols and the necessity for observing them.
  1. Revised Personnel Policy (10 minutes) TABLED
  1. Revised Procurement of Goods and Services Policy
    1. ACTION: Michael moved and Verandah seconded to approve and adopt the Procurement of Goods and Services policy as written. The vote was by Roll Call. All were in favor. None were opposed. No one abstained. Motion carried.
  1. Finance  (5 minutes)
  2. Warrants      
Payroll – WE 01.15.23$25,458.42
Payroll – WE 01.08.23$7,818.24
Expense Warrant #2214$39,533.19
Check Warrant #MT14$3,696.92
TOTAL$76,506.77

ACTION Verandah moved to pay finance warrants as read. Zon seconded. All were in favor. None were opposed. None abstained. Motion carried.  

  1. Other Business – NONE
  1. Communications
    1. WRC webinars on Electricity in Vermont- Sheila to post on social media
    2. Friends of Algiers Board
  1. Action Summary from Previous Meeting: GVFD – Town of Guilford MoU – completed
  1. Actions Taken (see above)
  1. Actions to be Taken
    1. Sheila to update town bodies on Meeting Procedures
    2. ARPA SB Subcommittee (Michael and Richard) to meet to discuss next steps for SB and community
  1. Adjournment

ACTION: Richard moved to adjourn. Verandah seconded. The vote was by Roll Call. All were in favor. None were opposed. None abstained. Motion carried. Meeting was adjourned at 8:44

Meeting video – https://www.brattleborotv.org/guilford-selectboard/guilford-sb-mtg-12323

Next Selectboard Meeting: Monday, 13 February 2023 at 6:30 p.m.  

Zon Eastes, Chair _____________________________________

Michael Becker _____________________________________

Rusty Marine _____________________________________

Verandah Porche _____________________________________

Richard Wizansky ____________________________________