08.01.24 Recreation Commission Minutes

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Guilford Recreation Committee meeting minutes August 1, 2024

  1. Call to Order: 6:32pm
  2. Present: Mary Wallace-Collin’s, Kelsy Allen, Meghan Arthur, Verandah Porche, Chris Zappala
  3. New Additions: Chris’ Resignation from the GRC
  4. Approval of Last Meeting Minutes: GRC May Meeting Minutes unanimously approved.
  5. Finances: Member Ashley Kane was not present though is owed reimbursements for expenditures for Bike Night. The amount will be reported at the next GRC meeting.
  6. Old Business
    1. Ski Returns. Mary received another pair of skis on her front porch. She will contact Commissioner Elena Koumjian to determine whether any skis are still outstanding. The question was raised if families outside of Guilford, without the prior approval of the GRC, are participating in the Ski Program.
    1. Bike Night: There was discussion about whether it was better at the Fairgrounds this year or if it had been better at the School as in past years. Commissioners were divided on pros and cons. It will be good to receive feedback from the parents and children who partook.
    1. Review of July 4th: The games set up by Meghan on the play scape were popular and well-attended. The was about an hour setup time and an another hour to breakdown. Meghan was encouraged to pursue additional “game days”.
  7. New Business
    1. GRC Policy on Minors: After some discussion the Commission unanimously adopted the following statement, with legal counsel approval, to be posted on all GRC communications:

“ The Guilford Recreation Commission is a commission of Guilford resident volunteers who help create events and recreation for their fellow Guilford residents. All events require that all minors be accompanied by an adult. No commissioner is to be alone with a participant at any time at any event. The commission will take all necessary steps to ensure participants safety.”

  • Next Event: While it was suggested The GRC hold a Chili Cookoff in September, there was a discussion of other event already scheduled for September, and also, that there may not be the people to successfully do it.

Meghan is actively posting events on the website and trying to integrate other information sources such as the Gazette.

  • The Recreation Commission had two resignations: Mary resigned as Chair and after 4 years on the commission. Chris resigned as secretary and after 6 years on the commission. Both Chris and Mary are available for any questions as the commission continues. There was discussion on recruiting new members using the Guilford School Facebook page, or through members contacts with the Home School group.
  • Next Meeting: September 1, 2024 at 6:30
  • Adjourned: 7:32pm

Meeting Recording: https://youtu.be/3Kbt5GG0Wl0