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Announcements

Watching Wildlife in Your Backyard

Special Presentation by Conservation Commission at BBCC

Watching Wildlife in Your Backyard November 17, 2022
7:00 – 8:30pm
Broad Brook Community Center (BBCC)
3940 Guilford Center Road, Guilford, Vermont

Do you wonder about the wildlife that moves through your land?
Would you like to learn more about using trail cameras to observe the movements and behaviors of the wild animals that live in your fields and forests?

If so, please join the Guilford Conservation Commission for our first program at the new BBCC. Conservation Commission member Steve Soszynski and environmental educator Jimmy Karlan have over 12 years of combined experience using trail cameras to observe wildlife on their properties in two different parts of Guilford. They will share some of their favorite photos and videos of animals on their land and offer tips about setting up and working with trail cameras.

Justice of the Peace ballot information

To the Voters of Guilford:

Guilford voters will be receiving a new ballot in the mail for the Justice of the Peace election. The ballot will be mailed to every registered voter in town by Guilford town clerk, Penny Marine, following meetings this past week of the town’s Board of Civil Authority and Selectboard. Voters should be receiving the new ballots within a few days. All previously submitted JP ballots — only the JP ballot, not the main ballot for all other offices — will not be counted and will be destroyed.

This action is a result of an error in the preparation of the main General Election ballot, which failed to include the Justice of the Peace candidates. With the approval of the Vermont Election Division of the Secretary of State’s office, the town clerk initially remediated the omission by sending new ballots to voters who requested them. A number of townspeople, however, questioned the fairness of this system. Thus the Selectboard and Board of Civil Authority, which supervises elections, met and voted unanimously to send a new ballot to every voter. 

And, again, this action is only for the ballot for Guilford Justices of the Peace, not the main ballot for Senate, Governor, State Rep, etc., which is correct and which voters should submit. It is important to know that those by-request JP ballots, which some voters have already submitted, will not be counted, and will be destroyed, so only the new ballot will count; if you already voted that JP ballot, you should vote again with the new ballot.

Voters may return their completed ballots either by mail, or by delivering them to the town office during regular hours, Monday through Thursday, or at any hour by depositing them in the new, secure lockbox right outside the office door. Voters may also bring their completed ballots to the polling place, Broad Brook Community Center, on Election Day, November 8, from 10 am to 7 pm.

Please note that JP ballots should be returned in the envelope supplied with that ballot, not in the envelope which accompanies the main election
ballot.

Your town officials apologize for the original error, and for confusion resulting from efforts to correct it. We feel that starting over with a ballot
mailed to all voters is the best and most expedient way to ensure a fair election.

Questions may be directed to the town clerk at 802-254-6857 ext 107.

Penny Marine, town clerk
Don McLean, chair, Board of Civil Authority
Zon Eastes, chair, Guilford Selectboard

Special Meeting, Board of Civil Authority, 10.11.2022

Special Meeting: Guilford Board of Civil Authority
Tuesday, October 11, 2022, 6:30 p.m.

Guilford Town Office, 236 School Road, and online

The purpose of this Special Meeting is to discuss the Justice of the Peace not on the General Election Ballot. 

Agenda

  1. Call to Order

2. Recognition of Public

3. Discussion / Update: Justice of the Peace Ballot 

4. Adjournment

Note: Meetings are open to the public. 
Questions? Contact Penny Marine, Town Clerk, 254-6857, extension 101. 

Join Zoom Meeting 
https://us06web.zoom.us/j/85455286082?pwd=U3BUUU5FcWo5R lk4TkErdkRyN0R2QT09 
Meeting ID: 854 5528 6082 
Passcode: 745006 

Strategic Planning Consultant RFP: Q&A

This set of questions summarizes questions received prior to the RFP submission deadline. This webpage will be updated until the submission deadline.

Does the Town have a budget or budget range for these consultant services? Is there a budget that can be shared?

The Town does not yet have a budget range established. We anticipate that costs will be determined based upon services provided. For frame of reference the Municipal Planning Grants through ACCD range from $25,000 to $40,000. We anticipate a budget within that range but actual budget will be determined by the scope of services covered under the contract.

Has the Town previously undertaken a strategic planning process?  If so, is any documentation resulting from that initiative available?  

Not exactly. In 2013-14, Guilford participated in the Community Visit program of the Vermont Council on Rural Development.

Further describe the role of the Planning Commission via-a-vis the Town Selectboard in the planning process and in the ultimate approval of the plan.

The Planning Commission is charged with overseeing and managing the Town’s planning activities. The Selectboard, at the recommendation of the Planning Commission, will adopt the final plan. The Selectboard approves any expenditures (for planning and implementation).

Does Guilford coordinate its planning with, draw resources from, and rely on data from any neighboring counties, cities, or other, larger entities? If yes, which ones and to what extent?

Most Vermont towns collaborate with regional planning commissions and regional development corporations. In Guilford’s case, we work with the Windham Regional Commission.

How does the Town envision the role of municipal employees in providing input and information into the planning process and feedback on the plan itself?

Municipal employees will be invited to engage in all public meetings. We do not anticipate that special weight will be given to any single voice or group of voices.

Does the Town envision that planning meetings with the Selectboard and Planning Commission would be conducted in accordance with Open Meetings requirements?

Yes. All public meetings will be conducted according to Vermont Open Meeting Law.

Clarify the meaning of “future priorities.” Are these priorities meant to be enacted after the current town plan expires in 2030, or is the intent to have the priorities be more for the next three years that provides increased focus and clarity on the priorities currently outlined in the Town’s various plans and documents?

For the purposes of this project, the Planning Commission seeks clarity on a set of shorter-term actions (well before 2030) that are also informed by the community’s sense of its longer-term interests. 

The 2022-2030 Town Plan is aspirational and replete with multiple goals. The preferred outcome of the strategic planning process would be to clarify priorities that promote smart growth in the 10-20 year time frame 

Are there specific current challenges or opportunities that the consultant should be aware of as it relates to Town elected or appointed leadership?

As can be seen in any community, Guilford has divisions that can manifest as lack of trust in Town leadership. The Selectboard and Planning Commission are committed to proceeding in a manner that respects all residents, is transparent and allows for all voices to be heard. 

What impact on the planning process, if any, does the Town anticipate, given that Town Meeting Day in 2023 will occur in the middle of the planning process?

At this moment, we do not anticipate any ballot questions that would impact the planning process. Nor should this planning process work to develop ballot questions for March 2023.

Is this project grant funded? If yes, which entity(s) did the grant come through? Is this project to be funded with ARPA funds and if so, are there ARPA requirements for the Strategic Plan?

The Guilford Selectboard is exploring the use of ARPA dollars for this project. We are not aware of specific requirements for such a use of ARPA funds.

Are there any events that have been identified as potential venues for Community Forums (ie – annual events, etc).

None.

Does the Town have any results from its ARPA Community Survey available?

Not yet. The survey closes on Oct. 20, results may be available in early November.

Does the Town currently make use of any social media, and if so, using what platforms (i.e. Instagram, Facebook, etc.)?

The Town does not have social media accounts. We do make use of Front Porch Forum and a privately managed Facebook page.

Is there an anticipated or desired number of Community Forums to be held?

3 – 5.

Preference will be given to proposals that include opportunities for in-person community meetings. Virtual meetings may be used for preparation and check-in meetings.

Must meetings be conducted in Guilford?

Proposals that seek to engage the community in person will win the day.

There may be a certain set of planning activities that can be accomplished from a distance, but not all.

Are there any points counted or a preference for local or in State consultants? Are out of state firms encouraged to apply?

Preference will be given to consultants or firms that demonstrate an understanding of and appreciation for Guilford-centric engagement as well as Vermont statute and law.

Are there any points, preferences, or considerations for minority owned or women owned businesses?

The Guilford Selectboard has a policy of inclusion. While no points are accorded to specific groups, proposals are encouraged from all qualified consultants.

Can companies from outside the USA apply? (like, from India or Canada)

Yes. Preference will be given to qualified local or regional applicants.

Can we submit the proposals via email?

Yes. Submit materials to help@guilfordvt.org. Subject line: Strategic Planning proposal submission

The RFP indicates proposals may be mailed or hand-delivered. How many hard copies would you like us to submit?

Five, please.

Notice Re: Upcoming General Election, Justice of the Peace Ballot

TO: Registered Guilford Voters
FROM: Penny Marine
DATE: September 29th, 2022
RE: Justice of the Peace

Registered Guilford Voters,
Due to unexpected circumstances, the Justice of the Peace candidates were not submitted in time to be placed on the original ballot for the November 8, 2022, General Election.

If you would like a Justice of the Peace Ballot, you may request one by calling the town office (802-254-6857 x101)

Thank you,
Penny Marine
Town Clerk/Treasurer

Justice-of-the-Peace-Ballot-1

An invitation to Guilford residents:

Please join us for a 250th anniversary celebration of the Carpenter House.

Saturday, October 1, 2022 (October 2 rain date)
10am – 2pm
1472 Carpenter Hill Road

The Guilford Historical Society and the Guilford Conservation Commission have been working with the owners of the Carpenter House to plan a day of celebration for this beautiful homestead on Carpenter Hill Road. Built in 1772, the house was acquired by Benjamin Carpenter in 1779, the year he became Vermont’s second lieutenant governor.

House Tours, 10am-noon
Join a small group tour of the first floor of the Carpenter House. Guides will share details of each room. We ask that visitors:

  • Leave pets at home.
  • Wear a mask inside the house.
  • Do not bring food or drink into the house.
  • Do not take photos inside the house (leave cell phones and cameras outdoors).

Cemetery Visits, 11am and 1pm
Join one of two guided tours of the beautiful Carpenter Cemetery and visit the final resting spots of many members of the Carpenter family. We will read Benjamin Carpenter’s famous epitaph and look at the way gravestone styles have changed over the past 250 years.

Carpenter House Stories, 12 noon
Gail Lynde will present her research into the early years of the Carpenter House. The audience will be invited to ask questions and share stories at the end.

Trail Walks, 10am-2pm
Visitors are invited to walk the trails on the Carpenter property. Trails will be marked and a map provided.

Picnic Lunch on the Lawn
If it’s a nice day, bring a picnic lunch to enjoy on the lawn near the pond across from the house.

Raffle
This celebration will serve as a major fundraiser for the Guilford Historical Society and its efforts to repair the ceiling of the Meetinghouse in Guilford Center.
Raffle tickets will be sold at the celebration at $10 each or 3 for $25.
The drawing will be held at 1:45pm.


The prizes will be:

  1. A dinner for six guests at the Carpenter House, prepared by the owners. Three winning tickets
    will be drawn. Each ticket is for 2 guests.
  2. A historic bench from the 200-year-old Guilford Town Hall.
  3. A collection of Guilford history resources — a bottle from the Guilford Mineral Springs Farm, a
    framed map, Guilford’s History & Sketches books, a set of notecards, and a mug.

Request for Proposals: Consultant Services for Strategic Planning 

Consultant Services for Strategic Planning 
Town of Guilford, Vermont 
posted September 14, 2022 


The Town of Guilford, Vermont is seeking proposals from consultants to develop a strategic plan to meet the short and long term needs of our community. Proposals are due in the Town Office by 1 p.m. on October 31, 2022. 

Background 
In 2022, the Selectboard of the Town of Guilford, Vermont adopted a Town Plan covering the period of 2022 through 2030. The intent of the Town Plan is to build a strong, resilient, and equitable community by making investments that support long-term growth and opportunity. 

The Town seeks to hire a consultant to facilitate a strategic planning process with the community to elucidate future priorities for the Town. Building upon community engagement work that has been conducted in the community, the selected consultant will work with the Town Planning Commission to develop and implement a community engagement process, which could include seeking community input at community-wide forums, issuing a community survey, and other strategies. Such forums would be moderated by the Strategic Planning Consultant.

The consultant will be expected to develop a strategic plan that takes into consideration the following: 

  • A review of the ARPA community survey, Town Plan, Local Hazard Mitigation Plan, Capital Plans, Town Budgets, VCRD Report, and any other relevant initiatives
  • Inclusion of elements that provide broad community benefit and have long-term value for the community without substantial impact on property tax rates
  • Identification of opportunities to leverage ARPA and other dollars  Identification of regulations that could potentially enable implementation and attainment of Guilford’s short- and long-term planning goals.

The consultant will provide a strategic plan document that identifies and prioritizes projects, provides a timeline for completion and estimated cost, and identifies funding sources. The plan will be developed in such a way that it allows the Town to easily update the plan after the consultant completes the project.

Scope of Work 
The Town has developed this scope of work for the consultant to implement for this project.
The Town will consider alternative proposals for the scope of work based on the consultant’s experience with completing similar strategic plans for other communities. 

Community Engagement 

  • Hold a kickoff meeting with the Planning Commission and Selectboard.
  • In consultation with the Planning Commission and Selectboard, implement a community-wide engagement process to inform the formulation of a strategic plan.
  • Review existing plans, pertinent documents, to include ARPA community survey, Town Plan, Local Hazard Mitigation Plan, capital plans, town budgets, and VCRD Community Visit Report and Action Plan. 

Development of Strategic Plan 

  • Hold meetings with Town Planning Commission, Selectboard, to review and solicit feedback on the summary of community input and identified projects from existing town plans. 
  • Develop a strategic plan that identifies and prioritizes projects, provides a timeline for completion and estimated cost, and identifies funding sources. The plan should also include a written narrative providing a summary of the planning process used to develop the strategic plan. 
  • Meet with the Town Planning Commission and Selectboard, to review the draft of the strategic plan. 
  • Provide a final strategic plan document in Microsoft Word, Microsoft Excel, and PDF formats. 

Project Schedule 
The following is the anticipated project schedule and is subject to change: 

  • Request for Proposals (RFP) Issued: September 14, 2022 
  • Proposal Submittal Deadline: October 31, 2022
  • Consultant Selection: November 30, 2022 
  • Project Completed: August 31, 2023 

Submission Requirements
All responses to this RFP shall include the following:

  • A cover letter expressing the individual/firm’s interest in working with the Town of Guilford. Include information on any similar strategic plans developed for municipalities.
  • A description of the general approach to be taken toward the completion of the project, an explanation of any proposed changes to the scope of work as outlined in the RFP, and any insights into the project gained as a result of developing the proposal.
  • A scope of work that includes detailed steps to be taken, including any deliverables resulting from each task.
  • A proposed schedule that indicates project milestones and overall time for completion. 
  • A list of individuals that will be committed to this project and their professional qualifications.
  • The client name, contact person, telephone number, and email for at least three clients for whom you have completed similar projects in the past. 

Proposed project fee. 

Proposals may be mailed or hand delivered by 1 p.m. on October 31, 2022 to: 

Guilford Town Office
Attn: Assistant Town Administrator 
236 School Road 
Guilford, VT 05301 

Proposals may be mailed electronically by 1 p.m. on October 31, 2022 to: 

help@guilfordvt.gov

Questions 
All questions regarding this RFP must be emailed by October 3, 2022 to Zon Eastes, Chair, Selectboard, zoneastes@guilfordvt.gov and Jeannette Tokarz, Chair, Planning Commission, jeannettetokarzpc@gmail.com.
Questions and responses will be posted on the Town’s website at: https://guilfordvt.gov. 

Selection Process 
Selection criteria will include, but not be limited to, the following: qualifications, experience, project team, technical ability, project understanding, availability, quality of proposal, references, and cost. The Town reserves the right to seek clarification of any proposal submitted and to select the consultant that is best able to address the project purpose. The Town reserves the right to withdraw this Request for Proposals, to accept or reject any or all proposals, to advertise for new proposals if it is in the best interest of the Town to do so, and to award a contract as deemed to be in the best interest of the Town.


Job Posting: Highway Crew Member

IMMEDIATE OPENING

The Town of Guilford, VT seeks qualified candidates for two full-time positions in its Highway Department: Assistant Road Foreman and Road Crew member. A minimum CDL-B license is required.

For a detailed job description, please visit the Town’s website (www.Guilfordvt.gov) or call the Town Administrator’s office at 802.254.6857 x 105.

Pay is commensurate with experience. Excellent benefits include health, dental, and vision insurance.

To apply, please contact Dan Zumbruski, Road Foreman at 802.380.2233, for an employment application, which must be completed and signed.

The position will remain open until filled but applications received by September 21, 2022 will receive first consideration.

The Town of Guilford is an Equal Opportunity Employer.

***

Summary of Duties and Responsibilities:
Each Highway Crew Member for the Town of Guilford is primarily responsible for the maintenance and repair of the Town Highway system and associated equipment, and secondarily responsible for other tasks as described below. Under the direction of the Road Foreman, the crew members operate the equipment and provide the labor to maintain and repair the Town facilities including, but not limited to: highway grading, trucking, snow plowing, salting and sanding highways, brush clearing, road repair, light building and facility maintenance and other associated tasks as required.

Specific Duties and Responsibilities:

  • Safely operate Town highway maintenance equipment, including but not limited to: pickup trucks, dump trucks, bucket loader, road grader, backhoe, tractors with and without various attachments including mowers and wood-chippers, and other equipment required for the maintenance of Town highways.
  • Safely operate various hand machinery such as chain saws, weed or brush trimmers, culvert thawers, mowers and welders. Also uses shovels, picks, rakes and other hand-operated equipment necessary for highway maintenance.
  • During the winter months the duties chiefly require snow plowing, snow removal, road sanding, salting, patching, and culvert thawing. These duties generally occur at irregular times and hours
  • During Spring, Summer and Fall duties include repair of gravel as well as asphalt roads, culvert installation, hauling of materials and supplies, hauling or moving equipment, cleaning ditches and culverts, installing new guard posts, rails and road and traffic signs, cutting brush, mowing, and other tasks associated with the maintenance and repair of the Town highways. The duties include major repair, rebuilding, construction, grading and regrading of gravel roads, repair and patching of asphalt roads.
  • Highway Crew Members are responsible for the general maintenance of the Town Highway Department equipment. Both preventative and corrective maintenance tasks and adjustments are a routine responsibility throughout the year.
  • The Highway Crew Members will keep daily records of hours, locations of work, equipment and materials used, gas, diesel fuel and oil. This information will be entered daily on written time sheets and/or computer time sheets and logs.
  • Highway crew members need to have basic knowledge of computers and basic software and programs. This includes but is not limited to: web browser, word processor (ex. Microsoft Word), spreadsheets (ex. Microsoft Excel), email, printer/scanner.
  • In addition to the above duties, Highway Crew Members are also responsible for routine maintenance of town buildings, facilities and lands, including but not limited to: trash collection, minor building repairs, mowing, tree trimming and/or removal, removal of snow from roofs, walkways, sidewalks, etc., assistance to other Town employees and contractors when appropriate, and other duties as assigned.

Reports To: the Road Foreman/ Assistant Road Foreman
Receives specific instructions from the Road Foreman (or Assistant Road Foreman), who is responsible for carrying out established policies and procedures. The employee is responsible for receiving these instructions, and accomplishing tasks assigned in a safe, timely, and cost-efficient manner.

Skill requirements:

  • Knowledge of and ability to operate the Town Highway equipment.
  • Knowledge of the principles, practices, and techniques associated with the maintenance and repair of gravel and surfaced highways.
  • Skill in handling controls for starting, stopping, driving, and reversing the Town vehicles; skill in judging overhead and side clearances, turning radii, braking distances, and backing clearance.
  • Knowledge and application of the techniques and practices for safe heavy equipment operation including: safe lifting heights, loading and load securing techniques, and dumping safety.
  • Knowledge and application of safety rules and regulations for the movement of heavy equipment are of paramount importance to this position. Application of these rules are required at all times, on the public ways, and also in remote situations.
  • The initiative and mechanical ability to accomplish minor repairs, adjustments, and other maintenance tasks on Town vehicles and equipment.
  • Skill in communication and interpersonal relations to: understand and follow oral and written instructions, keep records, operate computers using applications such as spreadsheets, word processing and email, and cooperate effectively with fellow workers and supervisors, other
  • Town employees, government officials and outside contractors. Exemplary conduct when interfacing with the general public is an absolute necessity in this position.
  • Ability and dexterity to reach, bend, turn, move hands, move arms, move feet, and move legs to operate the hand and foot controls of standard and maintenance vehicles. Normal, or correctable to normal, vision and hearing is required for the safe operation of equipment. The strength and endurance to repeatedly lift heavy objects, pull and tug objects, dig, chop and use other hand tools, and perform other strenuous activities is required. The strength and endurance to perform effectively over long hours and in adverse weather conditions is required.

Education:
High School Diploma, GED, or similar equivalent education required.

Conditions of Employment:
The following are the special conditions of employment for the Highway Crew Member:

  • The position is for regular, full-time employment. By virtue of its nature, the position is considered always on call. The position may require working hours long beyond what is considered an average workday/ week especially during adverse weather conditions, as necessary to keep the Town highways serviceable.
  • Secondary employment must not compromise the availability to perform the characteristic Duties & Responsibilities of the job or prevent an employee from being on-call for work duties.
  • Days off must be scheduled and approved by the Road Foreman so as to not interfere with the Duties & Responsibilities of the job.
  • Applicants must be 18 years of age.
  • Successfully passing a pre-employment drug testing is required before a job offer is made; random drug screening is conducted throughout the year.
  • Verification of a minimum of three (3) years of employment history is required before a job offer is made.
  • A successful motor vehicle records check for all 50 states is required prior to a job offer being made.
  • Maintaining a current and valid Vermont Commercial Drivers License (CDL) is required, as is a medical card.
  • Satisfactory completion of a three-month probationary period is a condition of permanent employment. The probation period may be extended to a total of six (6) months at the discretion of the Road Foreman.
  • The Highway Crew Member is subject to the current Town of Guilford Personnel Policies and as may be revised from time to time in the future.
  • The Highway Crew Member must be able to perform the essential functions of the job with or without reasonable accommodations.

Experience:
This position description includes three levels of experience and responsibility. Except as modified below, all requirements of the above description apply to all levels of assignment.

Level 1: Level 1 is the entry level to this position. The physical ability requirements apply. The incumbent may, however, not have all the experience or knowledge in highway maintenance or heavy equipment operation required. The incumbent must have the ability and interest to learn through classroom and/or on-the-job experience to acquire the knowledge of techniques and practice required. At this level the incumbent is more dependent upon supervision and assistance from others in the accomplishment of the assignments. The incumbent will be asked to perform computer-related tasks.

Level 2: Level 2 includes all of the skills and responsibilities of Level 1, and additionally the employee is fully knowledgeable of the techniques and practices of heavy equipment use, operation and maintenance. The incumbent is also knowledgeable in road construction, maintenance and repair techniques. The employee is capable of operating all Town vehicles and equipment. The employee can receive general instruction from the Road Foreman and, with a minimum of supervision, independently determine the requirements and accomplish the task. Upon occasion, in the absence of and/or at the request of the Road Foreman or Assistant Road Foreman, the Level 2 employee may supervise fellow workers or others engaged in road maintenance and construction work. A Level 2 worker may also be asked to perform additional computer-related tasks.

Level 3: Assistant Road Foreman: This position requires all the skills and responsibilities of Level 2 as well as assisting the Road Foreman in a variety of administrative activities. These include but are not limited to: supervising fellow workers or others engaged in road maintenance and construction work; helping in the preparation of the annual budget and report to the Selectboard assessing the condition of Town Highways; assisting in preparation of plans for road care for the upcoming year(s); acting as the safety agent for the Town Highway Crew Members by collecting, reviewing, filing and posting safety-related materials; providing information on new safety procedures to others on the Highway Crew Members; tracking and reporting road project costs including Highway Crew Members’ Hours, Equipment Hours and all outside expenses (such as contractors, materials or equipment rental); assisting the Road Foreman in preparation of the annual Town Highway Budget; performing computer data entry and reporting instructing others in basic equipment operation; and acting on behalf of the Road Foreman as required.

Evaluation:
There will be a three-month probationary period which will commence the first day on the job and end three months from that date; there will be an evaluation at the end of this period. A Highway Crew Member’s performance will be evaluated at least annually from their date of hire by the Road Foreman. Performance in accordance with the Town of Guilford’s Personnel Policy and Procedures is required and along with this Job Description will be the standard against which performance will be evaluated.

Compensation:
Based on education, experience, and as determined by the Guilford Selectboard.

Dated:
16 August 2022