Selectboard Agenda 03.09.26

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GUILFORD SELECTBOARD MEETING

Monday, March 09, 2026, 6:30 p.m., 236 School Road, Guilford, VT 

Agenda

  1. Call to Order (ESTIMATED Time) 
  1. Rules of Procedure (2 minutes)
  2. Election of Chair and Vice-Chair ACTION: MOTION (8 minutes)
  1. Changes to Agenda Order (2 minutes)
  1. Public Comment, Announcements (10 minutes)
  1. Updates and Reports
    1. Highway Foreman (5 minutes)
    2. Town Administrator (5 minutes)
  1. Old Business
    1. Guilford TAP TA24(17) Slate Road Culvert Local Concerns Meeting DISCUSSION (20 minutes)
      Local Concerns Meeting for Culvert Replacement Project  with Dubois & King Engineers
      Inviting Slate Rock Road Residents to hear report in preparation for culvert replacement project
    2. Professional Audit FY27 engagement letter per Procurement Policy ACTION: MOTION (8 minutes)
      Engagement letter of Mudgett Jennett &Krogh-Wisner, P.C .Certified Public Accountants. Fixed cost contract for FY25-27.
  1. New Business
    1. Blanchard Cemetery Tree Removal ACTION: MOTION (15 minutes)
      Quote Received from contractor, Source of Funds to be determined. 
    2. Transfers from 003 to Commission Funds
      Annual Transfers of approved budgeted amounts to Conservation (602), Cemetery (603), Recreation (605), and Planning (601)
    3. Conflict of Interest Forms to be signed per Guilford Conflict of Interest Policy DISCUSSION (5 minutes)
      Annual Conflict of Interest forms are filled out each year by all Selectboard members.
    4. Annual Appointments of Town Officers per 24 V.S.A. § 871 ACTION: MOTION (5 minutes)
      Selectboard appointments of Road Commissioner, Delinquent Tax Collector, Emergency Management Directors (2), Fence Viewers (2), Conservation Commissioners (3), Planning Commissioners (4), Recreation Commissioners (5), Windham Regional Commissioners (2), Town Poundkeeper, Floodplain Administrator, Energy Coordinator, Green Up Day Coordinators (2), Tree Warden, Rescue Trustee, DVFiber Representative, WSWMD Director, Bullock Scholarship Committee Member 
    5. Newspaper of Record per 17 V.S.A. § 2641 ACTION: MOTION (3  minutes)
    6. Approval of member(s) to review and approve payments per 24 V.S.A. § 1623 ACTION: MOTION (3  minutes)
      Provisional approval for timely payments to be approved by the full board at its next warned meeting
  2. Finance  ACTION: MOTION (5 minutes)
  3. Warrants    
Payroll – WE 03.01.26$8,753.43
Payroll – WE 03.08.26$TBD
Expense Warrant #2617$19,431.01
Expense Warrant #2617A$2,194.10
Expense Warrant #2617H$978.57
TOTAL$TBD
  1. Approval of Minutes ACTION: MOTION  (2 minutes)
    1. Minutes of the regular meeting of 02.23.26
  1. Other Business
    1. Future Meeting: Selectboard to Review Social Media and Email Policy DISCUSSION (2 minutes)
      Policy last updated in 2019
    2. Selectboard Responses to Community Questions & Comments DISCUSSION (5 minutes)
      Reminder about options for communication with the Selectboard
  2. Correspondence
  3. Executive Session ACTION: MOTION (12 minutes)
    1. Executive Session to discuss labor relations agreements with employees

per 1 VSA § 313 (a)(1)(B).

  1. Actions from 02.23.26 Meeting
    1. Approved Petition for Special Town Meeting
    2. Approved Historic Marker for Town Pound
    3. Approved 2025 Grand List Errors & Omissions
    4. Discussed the Professional Audit FY27 engagement letter 
    5. Approved BBCC Emergency Shelter MOU
    6. Approved Warrants 
    7. Approved Minutes of the regular meeting of 02.09.26
  1. Action Taken
  1. Actions to be Taken
  1. Adjournment

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