AFD #1 – Prudential Committee Meeting Minutes 07.01.26
AFD #1 – Prudential Committee Meeting
Wednesday 7/1/26 at 6:30 pm
Location: Guilford Town Office
DRAFT Minutes
MEMBERS PRESENT: Al Franklin, Patrice Pennington, Paul Beebe, Will Wohnus entered meeting 6:50 pm
MEMBERS PRESENT VIA Zoom: Allie Lambert, Jocelyn Fritts
TOWN STAFF PRESENT: Elly Majonen
Meeting called to order at 6:33 pm by Elly Majonen.
- Review and approval of minutes. MOTION: Paul moved to approve the minutes from the 6/3/26 meeting. Al seconded. Vote was by roll call. All were in favor. No objections, no abstentions. Motion passed.
- Finances –
- Warrants. 1 warrant for $460.00 to the Shriver Law Group for meetings on 5/15 and 5/18. MOTION: Paul moved to approve the warrant. Al seconded. Vote was by roll call. All were in favor. No objections, no abstentions. Motion passed.
- Budget Status Report – Budget for revenue was $102,450. Actual revenue was $103,191.25 as of 6/30/26. Budgeted expenses were $103,482 and actual amount was $146.079.02.
- Balances due is $25,452.50. Research needs to be done on house that claims septic has been disconnected.
- Reconciliation thru May. Details in package. MOTION: Al moved to approve the financial reports. Paul seconded. Vote was by roll call. All were in favor. No objections, no abstentions. Motion passed.
3. Attorney meeting. Al and Allie met with the TOB and their
Attorneys. Brattleboro wrote a new contract and presented it to our attorney. Al and Allie reviewed it and would like to make sure we specify how many connections there are so there is a baseline, add rates for repairs, and classification of by product. Al and Allie communicated with our attorney they want a fixed rate and no responsibility for Commonwealth’s meter reading. TOB wants a 20 year contract. We are waiting for the TOB’s response. Al gave the draft contract to Elly to scan and email to the Prudential Committee members. Appreciation to Al and Allie for their work on this. Elly said we should talk to Erika when the contract is finalized and get on the TOG Selectboard’s agenda. A separate contract will need to be arranged with Commonwealth.
4. Overdue accounts. Paul will be meeting with Ellie before the next meeting to discuss this. Our attorney will be sending us a template for liens and he suggested as a committee we formulate a policy to deal with delinquent accounts. .
5. Audit. Allie spoke with Bonnie, the TOG auditor. She was the lead auditor in 2018, the last time an audit was done. She is unable to do an audit in 2026, but could do one in 2027. Approximate cost is $7000 and she would do it the same time as she did the TOG audit. MOTION: Paul moved to approve Allie contacting Bonnie to set up the audit for 2027. Will seconded it. Vote was by roll call. All were in favor. No objections, no abstentions. Motion passed.
6. Credit card. A signer of the bank account has to have their name on the credit card. Al agreed to have his name on the credit card. The limit will be $2000.
Allie left the meeting at 7:15 pm.
7. Municipay. Website is up and running and Municipay has been added. No one has used it yet. Jocelyn has agreed to write a letter announcing the webpage and Municipay to be sent with the next bill. She will give it to Elly by the 9th or 10 of July.
8. Budget. Addressing delinquencies and increased rates will affect the budget. Elly will provide a rate file report so we can formulate a budget.
9. Removal of auto debit feature from Algier/Prudential committee to TOB. Leslie the treasurer for the TOB will need to be contacted to address this.
9. Adjourn. Elly moved to adjourn the meeting. Al seconded. All approved. The meeting adjourned at 7:46 pm.
Next Meeting – Wed, August 5, 6:30 pm at Guilford Town Office
Meeting Video:
Respectfully submitted,
Patrice Pennington
AFD#1 Financial Services, Clerk
Posted 7/6/26