Recreation Commission Meeting Minutes 9.4.24

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Members present:
Kelsy Allan
Meghan Arthur
Ashley Kane (via phone)
Elina Moss Koumjian
Prospective members present:
Ragan Beebe
Taylor Franklin
Not enough members present for a quorum – no voting this meeting.
Welcome to prospective new members
Question to Ashley K re town-wide yard sale – can the Rec support?
Answer: not officially, but can help spread word of mouth
-BBCC hosting tables to be included in yard sale map.
What roles are needed now that 2 members have left the rec commission?

  • Chair responsible for publishing meeting agendas
  • Note-taker?
  • can rotate month by month
  • Notes need to be submitted to town administrator within 5 days of meetings

Consistent meeting time needed

  • 1st week of every month.
  • Sending out poll to members to find best time/day.
  • Follow up email to determine if future meetings should be in-person vs zoom.
  • 2 additional prospective members (Ellen Peters and Silvana Kerlin-Smith) want to join

but not in attendance at meeting.

Potential trunk-or-treat date Oct 26 at fairgrounds

  • Will vote on date and time next month with quorum of commission members
  • Question: can we vote via email? Checking with town administrator
  • Want to include events during both daytime and later evening hours (~4pm-7pm).
  • Ideally more set-up help, and more electric available to use
  • Reach out to C&S for candy donations
  • Possibly making a haunted house at fairgrounds?
  • Races, games, and toy handouts in addition to candy
  • How much $ does the Rec use for trunk-or-treat?
  • Typically ~$300 for food and supplies
  • For reimbursements, complete form from town office; make copy of receipt;
    check sent within 3 weeks.
  • Question – can the Rec coordinate with the halloween dance at the school?
  • Need to be in touch with the PTO

BBCC chili cookoff – OCT 5th 2-5pm

  • Does the Rec want to supply lawn games? Are we allowed to since it’s a fundraiser?
  • The Rec has cornhole and other lawn games purchased for 2024 July 4th party.
    New ideas for potential Rec Commission activities:
  • Walking group in Guilford.
  • Community yoga
  • Lindsey Paris interested in hosting a weekly yoga group. Could be
    pay-as-you-can for Guilford residents, and a set price for non-residents. Rec
    commission could help pay until it becomes self-sustaining.
  • Could use Rec’s dedicated hours at the BBCC to host yoga and/or meditation
  • Community garden tour
  • Collaboration of residents helping in each other’s gardens.
  • “Weed dating” – singles meet each other by helping weed gardens/farms
  • Time trades
  • Word game night in collaboration with library
  • Meghan to ask Amber at the library

Cross country ski program

  • Need additional skis to rent for children over 10 years old/adults
  • Potential fundraiser?
  • Collaborate with the high school ski instructor for ideas/lessons?
  • Reach out to community for donations/volunteers
    Playscape
  • Homeschool wants to build non-permanent sundial and seesaw in the playscape
  • What kind of permission (if any) is needed?
  • Any liability? Will check in with the town
  • Cost of materials? Potentially free with reclaimed materials.
  • How does the playscape get mowed?
  • How is the dog/poop situation going? Signs have been put up – haven’t heard any recent
    complaints from the playscape.
    Round-robin why everyone chose to be on the commission.
    4 prospective new members to submit a brief summary of who they are to Meghan. These are
    sent to selectboard to vote on during upcoming selectboard meeting.
  • Need phone numbers from all commission members
    Adjourn 5:15

Meeting Audio Recording: