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Recreation Commission Agenda, 12.8.2022

Guilford Recreation Commission Meeting
Thursday December 8 2020- 6:30-7:30 online- zoom
https://us02web.zoom.us/j/84731204395

I. Recognition of Public:
II. Call to Order:
III. New Additions:

IV. Changes to Agenda:
V. Approval of Minutes: Nov 2022
VI. Finances:
VII. Old Business:

  • ○ Future Events at BBCC (we have scheduled reserved spaces at BBCC for Dec 11)
  • ○ Nordic Ski
  • ○ Playscape

VIII. New Business:

VIII. Adjournment:

ARPA Advisory Committee Minutes, 11.30.2022

Guilford ARPA Committee Meeting Minutes, 11.30.22, 5:00PM-6:30PM

Present ARPA Committee Members: Jaime Durham, Julie Holland, Patty Bullock, Dan Killay, Vickie Sterling

Selectboard Representatives: Zon Eastes, Verandah Porche

I. Call to Order

II. Recognition of Public

III. Approval of 10.26.22 Minutes and 11.8.22 Minutes

Meeting minutes approved.

IV. Changes to Agenda Order

No changes to agenda order.

V. New Business

  • A) Final Reports on Funding
    • Individual Reports 
    • Remaining Funds Proposal
  • B) Report writing plan and deadline update
  • C) Meeting Dec 7 with Katie Buckley? 

Reviewed individual reports from committee members on perspective projects.  Discussed projects and potential funding opportunities.  Worked on what key projects to include in recommendation to Selectboard.  ARPA committee does not need to recommend allocating all funds, in fact Zon recommended leaving some funds outside of recommendations as Selectboard has a few project ideas in mind already.  Report to include guidance based on survey results and project ideas submitted. Jaime to work on draft of recommendations for Selectboard.  We will review next meeting (Wednesday, 12/7 at 6:30PM).  Katie Buckley will hopefully attend to help review and answer any additional questions.  

VI. Adjournment
Meeting was adjourned at 6:30. 

ARPA Advisory Committee Agenda, 12.7.2022

ARPA Advisory Committee of the Guilford Selectboard
Wednesday, 7 December 2022, 6:30 p.m.
236 School Road, Guilford, VT, and online

Agenda

I. Call to Order
II. Recognition of Public
III. Approval of Minutes
a. 11/30/22 Minutes
IV. Changes to Agenda Order
V. New Business
a. Review of Draft Report
VI. Adjournment

Join us in person or via the Zoom app or zoom.us.
Zoom Meeting:
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Meeting ID: 891 241 7761
Passcode: 425776
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Planning Commission Agenda, 12.21.2022

Town of Guilford Planning Commission Meeting
Wednesday, 21 December, 2022, 6:30 pm
236 School Road, Guilford, VT

Public is welcome to attend in person or via Zoom. Link below

Agenda
Call to Order
Recognition of Public
Rules of Procedure
Changes to Agenda Order

New Business*
Public Hearing to review proposed changes to Town of Guilford’s Town Plan, 2022-2030

Proposed changes include 1) incorporation of a paragraph in the History section that discusses the history of Lucy and Abijah Prince in Guilford 2) inclusion of explanatory language regarding the tax abatement process in the Land Use section 3) also in the Land Use section removal of the sentence indicating that Guilford would undertake a sewer feasibility study, replacing it with language that wastewater and water management systems would be explored 4) updated information indicating that Guilford’s Local Hazard Mitigation Plan has been approved by the State of Vermont.

Additionally, all of the maps contained within the Town Plan have been updated with new maps when available. Finally, the Town Plan has been edited to include the Town’s new website address.
*Relevant documents are available at the Town Office

Guilford Commissions is inviting you to a scheduled Zoom meeting.

Topic: Planning Commission Public Hearing
Time: Dec 21, 2022 06:30 PM Eastern Time (US and Canada)

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Special Selectboard Meeting Agenda, 12.8.2022

GUILFORD SPECIAL SELECTBOARD MEETING
Thursday, 08 December 2022, 9:00 a.m., 236 School Road, Guilford, VT

Topic: Special Selectboard Meeting 12.8.22
Time: Dec 8, 2022 09:00 AM Eastern Time (US and Canada)

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Agenda

I. Call to Order
II. Rules of Procedure
III. New Business
a. Jason Herron: Open Meeting Law Violation #8
IV. Adjournment

Selectboard Minutes, 11.28.2022

GUILFORD SELECTBOARD MEETING
Monday, 28 November 2022, 6:30 pm, 236 School Road, Guilford, VT 

DRAFT MINUTES 

SELECTBOARD MEMBERS PRESENT: Zon Eastes, Chair, Michael Becker, Rusty Marine (via Zoom), Verandah Porche, Richard Wizansky 

OFFICIALS/ STAFF PRESENT: Sheila Morse (Asst. Town Administrator) 

PRESENT in person: Austin Rice (BCTV), Steve Lembke, Chuck Collins, Mary Wallace-Collins, Tammy Sargent, Rick Zamore 

PRESENT via Zoom: Tosha Tillman, Jim Haines, Don McLean, Barry Aleshnik, Victoria Hone (attorney at Facey Goss & McPhee), Anna Klein, Lesley Malouin, Jeff Woodward, Sheila Adams, Christina Belogour, Julie Beet, Cynthia Clark, Jason Herron 

I. Call to Order at 6:30 p.m. Estimated Time 

II. Welcoming of Public – Community Comment Period (10 minutes) 

a. Anna Klein of Neighborhood Roots. This is a relatively new Guilford non-profit organization working to strengthen the local food economy and alleviate some food security issues. The group exchanges seeds, conducts workshops that strengthen the ability to grow food locally, and has set up two tiny free food pantries located at the Playscape and the Guilford Center Road/Weatherhead Hollow Rd. intersection. Community has come together to donate to those who need to access it. Their largest project is the Guilford Food Hub which moved into the BBCC. The goal is to support a venue for local farmers (and FoodConnects) to sell their produce to consumers who sign up for a group order. All food is sold at or below cost and EBIT purchases are possible. There is also a pay-what-you-want food shelf stocked from 3 – 6 on the days they are open. Go to http://www.NeighborhoodRoots.org to get on a waiting list to participate in the buying club. Anna noted that this is a volunteer-run community organization and would love more participation. 

III. Changes to Agenda Order (2 minutes) NONE 

IV. Approval of Minutes (2 minutes) 

a. ACTION: Verandah moved to approve the minutes of the meeting of 11.14.22 as written. Richard seconded. All were in favor. None were opposed. No one abstained. Motion carried. 

V. Updates & Reports 

a. Highway (5 minutes) 

i. As Dan was unable to attend, Sheila reported that the crew is continuing to clean out culverts. They will attend a special flagging training this week. 

b. Recreation Commission 

i. Mary Collins expressed thanks to their co-commissioners and Verandah, the Selectboard Liaison, for their work. Recreation holds seasonal events including

GUILFORD SELECTBOARD – MEETING 

Monday, 28 November 2022, 6:30 pm, 236 School Road, Guilford, VT 

a Nordic ski program with rentals available at the library, Winterfest, a Wake Up the Earth parade with egg hunt, Bike Night, a Halloween party at BBCC 

(which they would like it to be even bigger next year), Trunk or Treat at the Fairgrounds, etc. Want to encourage more community participation, especially by joining the events committee. It was noted that the Rec Commission brings home- schooling families together with GSC families. The Recreation 

Commission has a FB page: Guilford Recreation with lots of photos. Follow 

them! 

VI. Old Business 

a. Single Source Guard Rail/Road Stabilization bid (5 minutes) 

i. Richard moved and Zon seconded to authorize Dan to rent equipment for about 10 hours with which to retrieve rip rap from Broad Brook to repair 

guardrails on Guilford Center Road at a cost not to exceed $1,900. All were in favor. None were opposed. No one abstained. Motion carried. 

b. Stony Hill Road (2 minutes) 

i. Zon reported that the SB contacted the Town’s attorney regarding the request to rescind their original decision. Per the attorney, the SB has no standing to rescind the decision as this is an issue between two landowners. The hope is that the abutters can come to an amicable resolution. 

c. Lawsuit resolution: Herron vs Guilford (3 minutes): Zon reported that the lawsuit by Jason Herron: the decision by the Superior Court was found in favor of the Town of Guilford. There is no further action to be taken on the part of the Selectboard. Herron strenuously objected to not being permitted to voice his opinion. Zon advised that as there is no action to be taken, and therefore no discussion to be had. 

VII. New Business 

a. VT Dept. of Health – Guilford – BBCC point of distribution contract (8 minutes) i. ACTION: The Selectboard expressed its unanimous approval and gratitude to the BBCC for taking on this role. 

b. contract with Codewryter for website redesign (5 minutes) 

i. ACTION: Zon moved and Richard seconded to approve Codewryter as a sole-source vendor for the redesign of the Town’s website, based on their 

experience over the past several months in updating and analyzing the 

website. All were in favor. None were opposed. No one abstained. Motion 

carried. 

ii. ACTION: Richard moved and Michael seconded to approve the proposed contract with Marjorie Ray of Codewryter to revamp the Town’s website at a cost not to exceed $3,600.00. All were in favor. None were opposed. No one abstained. Motion carried. The cost will be allocated to 003-3000-63.04 Technical Support. 

c. Authorization of Fund Transfer Journal entries (10 minutes) 

i. ACTION: Richard moved and Michael seconded to approve the following transfers of funds

GUILFORD SELECTBOARD – MEETING 

Monday, 28 November 2022, 6:30 pm, 236 School Road, Guilford, VT 

1. 009-Highway Surplus to Highway Reserve Fund: $191,044.82. This increased the 

balance in the Highway Reserve Fund to $1,133,193. 

2. 003 – Municipal Fund to General Reserve Fund: $45,528.77. This increased the 

balance in the General Reserve Fund to $267,494.00 

3. 604-Emergency Response Fund from General Reserve Fund: $5,700 to bring this 

inactive fund to $-0-. 

4. 007-Bike and Pedestrian Study Fund from General Reserve Fund: $7,432.02 to 

cover Town match to grant award. 

ii. All were in favor. None were opposed. No one abstained. Motion carried. 

VIII. Finance (5 minutes) 

a. Warrants ACTION: Verandah moved and Zon seconded to pay the following warrants. All were in favor. None were opposed. No one abstained. Motion carried. 

Payroll – WE 11/20/22 $6,355.75 

Payroll – WE 11/27/22 $6,693.25 

Expense Warrant #2210 $42,964.66 

Expense Warrant #FW10 $21.50 

TOTAL $56,035.16 

IX. Other Business – NONE 

X. Communications (2 minutes) 

a. Rescue, Inc. Report and Invitation 

b. Request for permission to gain access to the tree from the front yard of the museum from Laura Lawson-Tucker: 

i. ACTION: Richard moved and Michael seconded to grant permission to the property owners to allow the tree work to be conducted from the Old Town Hall (Museum) property, as long as the property is left in the state at which they found it. All were in favor. None were opposed. No one abstained. Motion carried. 

I. Executive Session to discuss personnel issues per 1 V.S.A. § 313 (a)(3) to discuss the appointment or employment or evaluation of a public officer or employee 

a. ACTION: Zon moved to enter executive session to discuss personnel issues per 1 V.S.A. § 313 (a)(3) to discuss the appointment or employment or evaluation of a public officer or employee and to invite Sheila Morse to participate. Richard seconded. All were in favor. None were opposed. No one abstained. Motion carried. 

b. Zon moved to exit Executive Session at 8:10 pm. Richard seconded. All were in favor. None were opposed. No one abstained. Motion carried. 

c. No action taken

GUILFORD SELECTBOARD – MEETING 

Monday, 28 November 2022, 6:30 pm, 236 School Road, Guilford, VT 

II. Actions from Previous Meeting – NONE 

XI. Action Taken see above 

XII. Actions to be Taken 

XIII. Adjournment ACTION: Richard moved to adjourn and Michael seconded. All were in favor. None were opposed. No one abstained. Motion carried. 

XIV. The meeting was adjourned at 8:12 pm 

Meeting video – https://www.brattleborotv.org/guilford-selectboard/guilford-sb-112822 Next Selectboard Meeting: Monday, December 12, 2022 at 6:30 pm 

Zon Eastes, Chair _____________________________________ 

Michael Becker _____________________________________ 

Rusty Marine _____________________________________ 

Verandah Porche _____________________________________ 

Richard Wizansky ____________________________________

Planning Commission Agenda, 11.30.2022

Town of Guilford Planning Commission Meeting 
Wednesday, 30 November, 2022, 6:30 pm 
236 School Road, Guilford, VT 

Public is welcome to attend in person or via Zoom. Link below 

Agenda 

Call to Order 
Recognition of Public 
Rules of Procedure 
Changes to Agenda Order 
Approval of Minutes 10/19/22 

New Business 

  1. Strategic Planning Consultant presentations, including Q&A 
    • a. OPH Consulting, Paul Luciano 
    • b. Dubois and King 
  2. Public comment period 
  3. Executive session: To discuss contracts per 1 V.S.A. 313(1)(a), premature general public knowledge would clearly place the public body or a person involved at a substantial disadvantage
  4. Adjournment 

*RFP bid documents are available on the Town website or in person at the Town Office 

Topic: Town of Guilford Planning Commission meeting 
Time: Nov 30, 2022 06:30 PM Eastern Time (US and Canada) 

Join Zoom Meeting 
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ARPA Advisory Committee Agenda, 11.30.2022

ARPA Advisory Committee of the Guilford Selectboard Meeting
Wednesday, 30 November 2022, 5:00 p.m.
236 School Road, Guilford, VT, and online

Join us in person or via the Zoom app or zoom.us.

Zoom Meeting:
https://us06web.zoom.us/j/87410698085?pwd=emxoQmRWYmlvOFUrYTNjUkxXdzVpdz09
Meeting ID: 874 1069 8085 Passcode: 418333

Or phone in and enter the meeting ID and passcode when prompted: (929) 205-6099

AGENDA

I. Call to Order

II. Recognition of Public

III. Approval of Minutes

  • a. 10/26/22 Minutes
  • b. 11/8/22 Minutes

IV. Changes to Agenda Order

V. New Business

  • a. Final reports on funding
    • i. Individual reports
    • ii. Remaining funds proposal
  • b. Report writing plan and deadline update
  • c. Meeting Dec. 7 with Katie Buckley?

VI. Adjournment

Conservation Commission Special Meeting Agenda, 12.15.2022

Conservation Commission Special Meeting Agenda
December 15, 2022: 5:30 pm via zoom

The Guilford Conservation Commission is holding a joint meeting with the Planning Commission to discuss strategic planning.  Our guest will be Chris Campany, chair of the Windham Regional Commission.

Agenda

  • Call to order
  • Welcome and introductions
  • Guest: Chris Campany, Windham Regional Commission: Strategic Planning
  • Share current initiatives of each group 
  • Open discussion about shared issues around planning for Guilford’s future
  • Accept October Conservation minutes
  • Other business

ZOOM LOG In

Topic: Joint Conservation/Planning Commission meeting
Time: Dec 15, 2022 05:30 PM Eastern Time (US and Canada)

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Budget Workshop Meeting, 12.1.2022

Town of Guilford Budget Workshop Meeting
Thursday, December 1, 2022 – 9:00 – 10:30 a.m.
236 School Road, Guilford, VT 05301 and online

Join in person or via the Zoom app or zoom.us

Topic: FY 2024 Budget Workshop
Time: Dec 1, 2022 09:00 AM Eastern Time (US and Canada)

Join Zoom Meeting
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AGENDA

Call to Order
Continue work on FY 2024 Budgets

Adjournment